Special Diets Policy

Eagle Fern Camp is committed to providing a safe camp experience. The particular dietary needs of a camper should not in any way take away from that experience. Through a partnership between EFC, the camper, and the camper’s parents/guardians, EFC believes that the dietary needs of the camper can be met and all can have a safe and successful experience. This policy seeks to outline the specific roles and responsibilities of that partnership.

The Role of Eagle Fern Camp:
  1. Ensure that all Kitchen employees are trained regarding safe food handling practices to avoid cross contamination with potential food allergens. To avoid cross contamination with potential food allergens, food service employees wash hands and wear gloves that are changed as needed.
  2. Maintain a list of student’s diet restrictions within the food service area and maintain knowledge of which food products contain allergens.
  3. Food Allergy Disclaimer: Eagle Fern Camp makes every attempt to identify ingredients that may cause allergic reactions for those with food allergies. Every effort is made to instruct our food production staff on the severity of food allergies. However, there is always a risk of contamination. There is also a possibility that manufacturers of the commercial foods we use could change the formulation at any time, without notice. Those who are concerned with food allergies need to be aware of this risk. Eagle Fern Camp will not assume any liability for adverse reactions to foods consumed, or items one may come into contact with while eating at Eagle Fern Camp.
The Role of the Parents/Guardians and Campers:
  1. Clearly describe the student’s diet restrictions on the health form. Please indicate whether the diet restrictions listed are a food allergy, sensitivity, or preference. Indicate what reaction should be expected if diet restrictions are not followed and what should be done to treat that reaction.
  2. Educate and review with the camper the self-management of his or her special diet. Campers must be proactive in the management of their diet and reactions.
  3. As the camp menu varies weekly, please contact the EFC Food Service Coordinator at least two weeks in advance to determine if the menu can adequately accommodate the camper’s diet. Our kitchen does provide some food alternatives, so please request a list of alternatives available as well. If the kitchen is not contacted prior to the week of camp, EFC might not be able to accommodate the camper.
  4. If the variety of items available on the menu, along with our available alternative foods still leaves a "gap," we ask that parents supply supplemental foods to replace any items of concern.
    • If the family chooses to provide alternative foods, please clearly label all items with the child’s name and include detailed preparation instructions. All items must be prepackaged for ease of preparation.
    • As EFC cannot fully guarantee avoidance of cross-contamination, campers with severe allergies must provide all meals in clean enclosed containers that are prepackaged and clearly labeled with serving/reheating instructions.

CONTROL: The Managing Director will assign education on this policy to the Food Services Coordinator. All kitchen staff members will be trained and will execute this policy. The policy will be reviewed and updated as necessary by the EFC Board.